Trainings

This guide outlines the navigation of the Ooks Life website. More specifically, the structure of Explore, Manage and Admin* view(s). * Visible to select users only.

Explore

1. Expand or hide left-hand navigation menu
2. Explore Events, Organizations, News, Forms and Service using the items at the top of the left-hand menu
3. Click individual Organizations or Branches in which you are member to explore them from a general user view
4. Use the search bar to explore Events, Organizations, News and Forms by keyword

Manage

5. Click the gear icon next to an Organization or Branch to view a list of Management Tools Personal Menu
6. User Drawer
7. Submissions and Notifications

The CLUBS Basic Path training is the most foundational training for running your club. It includes:

• Introductory Knowledge: reference to the Clubs Handbook Microsite.
  
• How-To Videos: Guiding you through the Ooklife.ca platform for club operations.

Who should complete it?
VP Operations, VP Finance, and the President. The club can also encourage other executive members and general members to complete this training for a better understanding of club operations.

When does it need to be completed?
Ideally, complete this training within the beginning stages of your term.

If applying for grant funding, ensure this Path completed by the firm deadline prior to the grant intake your club is intending to apply for.

(Important note: both CLUB training paths are a requirement for grant eligibility)

Financial benefit associated with completing this Path:

Kickstart Funds ($100) is associated with completing this Path.

To request this funding, follow these steps:

1. Ensure your organization is fully registered (or re-registered for returning groups).
2. Confirm that all financial signing authorities have completed the Basic Training Path.
3. Schedule and complete a check-in with Campus Clubs Manager.
4. Submit the Kickstart form to request $100 in funding.

Grant Eligibility Criteria:
Completing this path is one of the two requirements needed to qualify for funding.

The CLUBS Advanced Training Path enhances club operations beyond basic tools, optimizing your activities and engagement with Service Hours, Elections, Grant funding, GIV’ER and more.

Who should complete it?
VP Operations, VP Finance, and the President

When does it need to be completed?
Ideally, complete this training within the beginning stages of your term.

If applying for grant funding, ensure it is completed by the firm deadline prior to the grant intake your club is intending to apply for.

(Important note: both CLUB training paths are a requirement for grant eligibility)

Grant Eligibility Criteria:
Completing this path is the second requirement needed to qualify for funding.

In Ookslife.ca both the Forms and Documents features allows users to take advantage of versatile tools.

With the Forms feature you can:

• easily create tailor made forms and questionaires to collect information from your club members.
• provides a seamless way to gather data and ensure it transfers to future generations of your club.

The Documents feature offers:

• ability to create and manage documents
• making it convenient to store and share important files within your club.
• Adjustable viewing access to your club’s Documents

By utilizing both Forms and Documents, you can optimize your club’s operations and enhance collaboration among members on Ookslife.ca to create, share, manage all your organization documents. It is also key to a smoother transition for future generations of your club.

To host events, clubs must submit an Event Submission. Why is this important? Here’s what happens:

• Your event is created on the platform.
• Your space is booked.
• Services like the E-commerce (NAITSA Shopify), Eventbrite, Square, SATVs, and Nugget highlights are requested.
• Posters are approved.
• Your event is published, and you choose the audience.

We have a video that guides you through creating an Event Submission via your club page. By watching it, you’ll ensure a smooth experience and gain a clear understanding of the timelines and details involved. Watch the video below:

Event attendance tracking is essential for maintaining the student involvement record, measuring engagement, supporting club operations, and planning future programming.

This slide presentation training covers:

• Event Pass & ECIA introduction
• Benefits of the Event Pass & ECIA
• How to access the Event Pass
• How to use the Event Check-In App

DOWNLOAD SLIDESHOW HERE

All club resources available for booking are listed on the CHEQROOM. Here’s a video tutorial to guide you through using the platform. Please note that the video needs an update regarding email references. Wherever the video mentions the “startclubs@nait.ca” email address, please use the “askclubs@nait.ca” email address instead.

When your club is planning an event where food will be served, it’s required to have at least one person on shift who holds a food safety certificate to supervise. We strongly recommend that as many members as possible obtain this certificate.

This is a basic food safety course (not at the high level required for restaurant professionals), and the certificate is valid for five years.

STEPS FOR FREE COURSE

1. Go to ahs.ca/ephed. Find “Online Courses” and choose “Alberta Food Safety Basics Interactive Course”.
2. It will lead you to another page and choose “Register Here” to sign up for a new account.
3. After filling in the Sign Up information, you will receive an email from Safe Healthy Environments for account activation, please follow the instructions on the email to activate your account. Now you can login with your username and password.
4. Once logged in to your account, choose “Catalog” and choose the course that you are interested in. You should at least complete the “Alberta Food Safety Basics” course.
5. It takes approximately 2 to 3 hours to complete the course and quiz. After completing the training, please download the certificate and upload it to the event form as needed. (Warning: Download Certificate immediately as inactive accounts on AHS website may be deleted without notice.)

NAITSA Square is available to clubs to sell tickets and merchandise using debit, credit and mobile payment options in the absence of cash.

Club leaders must complete training with Campus Clubs staff to become recognized Square cashiers. Be sure to book your Square training session well in advance using the provided link.

(if the booking link is not working, please follow these steps listed here)  

The Club Elevation Series is a group of workshops that focus on topics most relevant to club operations. The focus of these workshops is to provide an opportunity for professional development, networking with other club leaders and club members, and elevating your clubs’ operations!

There are three incentives available for attending Club Elevation Workshops in the 2024/2025 academic year:

1. Individuals who are marked attended at 5 or more Club Elevation workshops will receive a NAITSA Campus Clubs swag item.
2. Individuals who are marked attended at 10 or more Club Elevation workshops will receive a Clubs Elevation long sleeve shirt and can contribute their accomplishment towards the club incentive!
3. Clubs who have 3 different individuals that are marked attended at 10 or more Club Elevation workshops each will receive a Club Bonus of $100 added to club funds and a banner in their club gallery.

Individuals must decide which club they would like to assign their completion to. The individual can change the assigned club, but it can only be assigned to one club per person.

The upcoming Club Elevation workshops can be found on ookslife.ca!

The roster area allows you to view and manage all your organization members as well as presenting those holding executive positions.

WHY IS the ROSTER IMPORTANT!

This area is crucial and plays key role in:

• the assigning/creation of position roles,
• inviting, editing and removing members.
• tailor messaging within the club.
• attendance tracking
• Involvement record recognition
• acting as your GIV’ER membership list
• use for elections and informational polls
• use and considerations in Grant processes

It’s crucial to ensure that everyone involved in your club, including any NAIT Staff Advisors, is accurately listed on the roster. Only members listed in the named club’s roster of the ookslife.ca are recognized as official members.

There is a “Join” button on your home page, it is the club’s responsibility to monitor the club’s prospective and pending members. Tip: Assign a role to take care of it.